ALERE Acccounting v2.0 New Features

GL Transaction Drill Down - The ability to drill down and see the transactions that make up accounts has been added to the Treevision™ chart of accounts. Just double-click on an account and you can view a list of the transactions in the current period. You can also right-click and select the Transactions option from the pop up menu. The list can display any range of dates, periods and years, and even can be set to show only debits or credits. Double click on the Journal ID to see the original GL journal entry of any of the transactions in the list! For those that would like direct access to the Transactions screen, it is available on the General Ledger menu as an option so that you can drill down without using the chart of accounts!

GL Journal Entry Copy Button - Selecting the Copy button permits you to quickly Duplicate or Reverse any general ledger journal entry! Combine this with GL drill down to easily find and correct errors or duplicate entries! The GL journal entries that are created using the Copy button can have their amounts changed, lines added or removed, debits and credits switched, etc. right up until they are posted.

Percentage and Value Based Recurring Entries - GL account distribution templates can now be set up to either apply percentages or fixed amounts to the entries that are created. Distribution templates that use percentages only require a single amount to be entered for the entire journal entry to be created. Value based recurring entries allow zero ( 0 ) amounts to be assigned to the distribution account numbers and the entry can be saved unbalanced. This allows you to set up a template that only loads accounts to which you apply amounts.

Returned and Voided Checks Recreation - These features on the Bank Transactions screen allow you to easily restore the conditions that existed prior to approving and printing a payables check or having a received and applied a payment to a customer invoice. The process is not period sensitive, which considerably extends its usefulness. Returned checks will actually reactivate paid invoices and voided checks will do the same for payables. In this manner the integrity of the aged receivables and the aged payables reports is preserved.

Whole Order Discounting - The ability to apply discounts on the total value of an order when it is released as an invoice is now available! Up to six different discount levels can be established and tied to the amount of the order. When it is taken, the amount of the discount is applied to the individual line items. This method allows the correct department, product line, etc. to be charged a portion of the whole order discount.

Whole order discounting is over and above the pricing schemes that may be applied to individual line items. Thus, you have the opportunity to do two-level order pricing - one at the line level and one at the total order level! This combination greatly extends your control over how orders are priced.

Lots, Traits and Serial Numbers - Full support for Lots and Serial Numbers is now available along with the introduction of Traits! A trait is a distinguishing characteristic of an item or group of items. Each item number may now have up to two traits assigned. Lot numbers and traits allows you to build a matrix of choices using only ONE item number! Traits are handled the same as Lot Numbers and all three can be combined to support very large lot numbers.

Key Field Validation - Key fields are validated when they are exited using the Enter key. Partial or incorrect information in a key field causes a search browser to be displayed that allows you to find and enter the correct information. The browser automatically positions itself on the closest matching record.

Streamlined Purchase Order Entry - Enter the next line item on a purchase order without using the Save button by clicking on the Add button or selecting the F7 special function key! The current line is automatically saved in memory and you can immediately begin entering the information for the next line. The line items are saved when the Save key is selected.

Mass Recurring Orders - Just as you can mass ship and receive, you can now mass release recurring sales orders! Orders can be assigned a Release Group ID that allows them to be batched and released at one time. Orders can also be selected from a list that is created using filters. You may release orders as either invoices or sales orders and set their status to either Pending or Accepted.

Sales Invoice and Credit Memo Voiding - Now you can void sales invoices and credit memos for which there have been no activity posted with just a click of a button! The same button can be used again to re-release them as Pending orders!

Inventory Hyperlinks - From Sales Orders, Invoices, Purchase Orders, Payables, and Transfer Orders you can now instantly call up the matching inventory information for an item! Imagine entering an item on a sales order and having at your fingertips the quantity at different locations, images of the item, or any other key piece of inventory information, just two clicks away!

Pricing Rules Activation - Control the release of pricing schemes by selecting when they become active and can be used by your company!

Purchase Order Shipping Charges - Add shipping charges to items received under a purchase order as they are released to create a payable! Multiple types of charges may be posted to account for expenses such as container costs, storage expenses, port fees, fuel allowances, etc.

Expanded Bank Inquiry - The Inquiry tab on the Bank Reconciliation screen provides an easy way to view activity that affects the balances in your checking accounts! You can see a complete list of bank transactions or with a click of the mouse see that list organized by deposits. You can even choose to view the list by summarized by day!

Credit Memo Conversion to Payable - Any credit memo can be converted to a payable simply by selecting the Release button on the Status tab! This is a very straightforward method of producing one refund check for one or more open credit memos for a customer. All the GL journal entries are automatically made, the payable is created, and the credit memo is then voided. The customer receiving the refund does not even have to be set up as a supplier. You are also given the choice to convert a credit memo to a payable at the time they are entered.

External Postings Protocol - The procedures for using the callable general ledger posting functions are now documented for product partners, developers and those companies managing customizations to ALERE.

Extensive Set of New Reports - Thirteen new reports have been added to this release. They are as follows:
Deposit Ticket

Sales Customer Report

Sales Customer Transaction Report

Sales Pricing Report

Sales Tax Distribution Report

Purchase Supplier Report

Purchase Supplier Transaction Report

Purchase Check Register

Inventory On Hand “As Of” Report

General Ledger Default Accounts Report

General Ledger Custom Accounts Report

General Ledger Balance Sheet Comparison Report

General Ledger Income Statement Comparison Report

VP to ALERE Conversion Program - An interactive program that converts VisionPoint data to ALERE is now available. The program can be run with VP data “as is” and will convert open orders, GL period and year balances and history, customer and supplier information, etc. Where equivalent information does not exist or needs to be modified, the program makes “best guess” decisions and then provides side-by-side comparisons for your review and further action.