ALERE Acccounting v2.2 New Features

ALERE v2.2 NEW FEATURES

Enhanced Menu Structure - The ALERE menu structure now separates the various reports into functional categories for easier access and use. The categories include Process, Control, Activity, Financial, Comparative, and General.

Modify Fiscal Calendars - Now you can change the starting or closing dates of any periods or years that are open! You can even change the number of periods in a year! Change the start date of a period and the close date of the previous period is automatically updated. Change a close date of a period and the start date of the following period is updated. Existing general ledger transactions are readily reconciled.

Reopen Closed Periods - Using a password, periods can now be reopened on the Period/Year Closing screen.

Period Closing Transaction Drill Down - The Period/Year Closing screen tracks when a GL transaction is made that affects one of the key financial reports for a period and places a question mark into the printed report status field to alert you to reprint the report. Now you can double click on the question mark and drill down to the actual GL transactions that caused the change in status.

Closing Grace Days - Up to 999 days may now be used to control how long prior period postings may be accepted before a password is required!

Copy Orders - Instantly create a new order for a customer or supplier by copying one of their previous sales orders, purchase orders, payables, credit memos, debit memos, or any other type of order in ALERE! Just go to the order you want to duplicate and select the Copy button. A new order with a Pending status is created and displayed. Make any changes you want to the order and release it.

Enhanced Cash Receipts - Three options are now available when the amount of cash is less than the amount of the invoice against which it is being applied. You can automatically:

Use the full amount of the invoice.
Apply the remaining cash to the invoice and leave the balance open.
Apply the remaining cash to the invoice and enter the difference as the discount.

Invoice Date Control - The date of an invoice can now be controlled when releasing a sales order! This give you the option of backdating the sales invoice.

AP Invoice Offset Improved - Payables and debit memos that have not been approved for payment are automatically available to be offset against sales invoices. When they are approved for payment, they are not available to be offset.

Sales Invoice Register Report - This new report permits you to quickly obtain a listing of sales invoices and credit memos with the following options:

A specific customer.
A range of dates.
Order the report by invoice number or by date.
Filter the list for only invoices or credit memos.
Include invoices that have been voided.

Zero Balance Statements - The Statements report now has an option to allow you to print statements for customers that do not have an open balance and have had no activity since the last statement.

Multiple Comment Loading Function - The Load button can now be used to insert multiple predefined comments, one after the other, on orders, invoices, etc. Load one comment then simply position the cursor in the field where you would like the next comment to be added and select the Load button again!

Inventory Adjustments - The inventory adjustments functions have been enhanced to be smoother and faster. You can now control the posting date of the adjustments which will allow prior period GL transactions to be made for the end-of-month inventory counts! You can also do instant inventory transfers between locations!

Credit Memo Conversions on Statements - Credit memos that are converted to payables, and their amounts, are included on the customer Statements report! This provides a visible record that confirms how credits a company has with you were used to offset monies you owed them.

Printing New and Changed Orders - A report option has been added that permits only orders and invoices that are either new or new and changed to be printed!

As Of Inventory Balance Report Enhancements - The As Of Inventory Balance report can now:

Go back and use the actual costs of inventory based on the As Of date.
Optionally report on the value of inventory that is in transit.

Cash Receipts Report - The Cash Receipts report provides a listing of all invoice and non-invoice cash receipts and how they were applied. The report can group and summarize the receipts by day or simply list them in date order. This is a great way to see a complete listing of receipts from a specific customer.

Receipts & Issues by Location - The Receipts & Issues report now includes an option to allow you to list information by location.

Reversing Bank Reconciliations - Now bank reconciliations can be reopened with a simple Undo button! Starting from the most current reconciliation and working backwards, the Undo button resets each bank reconciliation to an unreconciled condition. This permits you to make corrections and redo the reconciliation.

Bank Reconciliation Report - Specify a checking account and a date, and this report will balance your checkbook just like the manual form on the back of those bank statements you receive!

Default Deposit ID - A deposit ID is automatically assigned, based on today’s date, when recording a payment or cash receipt. This provides a uniform method of composing the ID yet still allows you final control.

New Report Menu Structure

Invoice Date Control

Invoice Register Report

New Inventory Adjustments Screen w/ Instant Transfers