ALERE is a real time system and it starts with the General Ledger. Anything you
do that affects the general ledger immediately generates a journal entry and is
posted to the GL. That means your financial information is always up-to-date as
of your last keystroke. It also means that you will never again have to endure
tedious month end closings! In fact, other than printing key financial reports
at your convenience, there is nothing you have to
do to close a period!
The COA, or Chart of Accounts, is displayed using what we call "Treevision".
Treevision works like Widows Explorer. Just click to open and close
different levels. You can create you entire COA right on the screen just by
right clicking and adding or editing accounts.
The accounts can be alphanumeric and have up to six segments. In fact, by
double clicking on accounts you can drill down
right to the original document that created a journal entry!
To help you speed up the entry of a COA or duplicate one from another
company, you can export the COA to Excel and then import it into a different
An easy-to-use budgeting process is built into the GL Chart of Accounts. For
users requiring a more complex budgeting process, Excel can be used and
compared against your COA in a number of very sophisticated ways.
ALERE General Ledger supports integration with the
F9 Professional and
BizNet Software to support those occasions when you would like custom
extended analysis of your financial results.
Default rules for what accounts are to be used for common transactions are
easy to set up and maintain on a single page. For those GL transactions that
are dependent of who the customer is, or what group they belong to, or their
location, or a specific item, or a group of items, or any of the other
special circumstances that can define what GL account to use, custom rules
can be set up and tested.
For those cases where, for example an electricity bill, should be shared
among several departments, you can establish templates to use. Those
templates can help you to do other distributions like inventory adjustments,
supplier purchases, rent distributions, etc. You can even set the templates
up so that the amounts can be distributed manually among the GL accounts.
Entering a journal entry is designed to be fast and flexible and recurring
and auto reversing entries can be established. You can even enter unbalanced
pending entries that can be reviewed and released at a later date!
Up to to 99 periods can be set up for any date
range as long as there is no overlapping of gaps in the period dates. Since
periods are automatically closed, you can control the number of grace days
allowed to make postings to a period before a password is required. You can
also control how many periods in the future postings are allowed to prevent
those entries where a wrong year is accidently entered.
There is a yearend closing required that zeros out revenue and expense
accounts but you can do it anytime at your convenience. It takes only
moments to do and can be easily reversed if necessary.
A "Closings" screen shows the status of the periods and years and even
displays whether or not key financial reports have been printed and if they
are up to date.
Since one installation of ALERE can manage many separate companies, there is
a multiple company consolidation function where
you can select from a list which companies to merge for the purposes of
reporting. The function will product consolidated Balance Sheets and Income
Statements without any need to artificially create another company.
In addition to the the normal complement of financial reports you would
expect in an accounting package, ALERE comes with some very advanced
reporting capabilities. For example, there are 12 month Balance Sheet and
Income Statement comparisons and any period/year can be compared to any
other period/year. Since the system is date-based as opposed to period
based, you can even have Income Statement reports that compare any range of
dates to any other range of dates. For example: Last year's second quarter to
this year's second quarter. Even the Cash Flows report gives you complete
control over which GL accounts to include for the type of analysis you are
All reports can be printed, sent to the screen, saved as a PDF, or even have
the raw data exported to Excel.