User eNotes | June 2018
Presidents Comments
Rod Hatcher
Summer has arrived and with it an updated ALERE manual. Approximately every 2 – 2 ½ months we have been publishing the manual and placing it on the TIW web site to download. This particular manual release marks a milestone with every process in ALERE now having brief step-by-step instructions in bold font. Following the instructions are operating notes expanding on the instructions and including hints and tips about the process.

Here is a little hint to make life easier: checkmark the HTML Manual on Workstations option on the Options tab of the Company Defaults screen, then download the manual and place it in the ALERE root directory. The next time a user logs in ALERE will update the manual for them.

The video library on the TIW web site is where the Demo button in the manual is linked. Since the library is in the process of being updated the links in the manual will reflect those changes. Once done, work will commence to add new videos. Stay tuned.
Activity Tab
Seeing the history of a sales invoice, when it was paid, the sales order that shipped and created it, the originating quote for the sales order, is powerful information to have at your fingertips. Being able to click on any aspect of that history and have the original document to examine adds up to a feature that makes ALERE unique in the marketplace.
The Activity tabs are resources that are available on more than just invoices. They can be found on:

  • All Sales documents showing all related documents
  • Customers showing a complete history
  • Purchase documents showing all related documents
  • Suppliers showing a complete history
  • Inventory Item Master showing all the ins and outs
  • Transfer Orders showing shipments and receipts
  • Inventory Adjusts showing all changes made to inventory

Hyperlinks to all related documents are a characteristic of all the Activity tabs and provide excellent traceability. Each tab includes filtering options to quickly help find the information you are looking for. Being able to export the activity grid information to an Excel file caps the user-friendliness of this outstanding ALERE feature.
Screen Grid Ad hoc Reporting
Grids abound in ALERE and contain all sorts of lists, choices, search results, etc. How often have you copied down information from a grid to use for yourself or to share with someone else? Well in ALERE v12.0 an easier way was added.

Every grid now contains the capability to be exported to Excel by right-clicking on the grid below the last populated line. The following message is displayed:
Clicking on “Yes” creates the Excel file and places it in the folder that has been setup for Excel on the Defaults Path tab of the Company Defaults screen. This provides an easy way to either print or send the ad hoc report to another person.
Cosmic Rays and Supercomputers
Solar minimum is coming and with it the fear of cosmic rays causing supercomputer failures.

Think this is fiction? It is not . Researchers have long known that cosmic ray neutrons and other high energy particles can cause errors - even crash - supercomputers in mid-calculation. That's worrisome because cosmic rays are intensifying with the decline of the sunspot cycle. Hewlett-Packard is currently testing a supercomputer on the International Space Station to see how cosmic rays affect it.

Cosmic-ray neutrons can slam into processor parts, corrupting their data. The higher the elevation and the bigger your computers, the more significant a problem this is. They can cause computer memory to flip bits – reversing a 1 to a 0 or the opposite. This was first noticed way back in the seventies with the introduction of the Cray-1 supercomputer. During its trial at Los Alamos Nuclear Laboratories, 152 unattributable memory errors were noticed. Now engineers create checks to catch the corruption without having to start the program over again. It still takes human intervention to keep an eye on things.

So, if you are running a supercomputer – beware!
Technical Seminars - Your Source of Training
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TIW's next Technical Seminars in Easton, PA will be held in July.

The Manufacturing Seminar will be held July 30th and 31st.

The Accounting Seminar will be held August 1st through 3rd.
 
Invest in yourself and keep your knowledge of ALERE up to date!
 
Make your reservations now at Technical Seminar Reservations or by calling Chris at 610-258-5161 x 105. Current users on SMAs have certificates that entitle them to a free seat in a seminar.

Send employees to recurring training to educate them on how to use the new features in a just released version. Use it as comprehensive training for new additions to your staff to familiarize them with the capabilities of ALERE. Don't let that free seminar seat go to waste!
TIW Technology, Inc. | Phone: 610.258.5161 | Fax: 610.258.6217