What do you do with inventory item numbers that have become obsolete?
They cannot be deleted because they have sales and purchase history. They can be archived and, after being inactive for a certain amount of time, may be removed through data reduction. However, if clicked on in sales history, ALERE will state the item number is invalid..
In v14.0, an obsolete inventory item may be marked as “Inactive” through the use of an Active/Inactive check box within the Inventory Master screen. This means the item cannot be saved on sales, purchase, transfer or work orders. In addition, the item may also not be released from sales, purchase, transfer orders or issued on work orders.
A side benefit of this change is the ability to create new item numbers, in an inactive state, then use those item numbers to construct prototype bills of material. This provides users the option to release the items at a future date or delete them before they can be used. So the Active/Inactive checkbox has more advantages than just handling obsolete item numbers.