User eNotes - March 2020

Presidents Comments

Rod Hatcher
The three major articles in this newsletter share a common trait: they all arose from a concept. A software concept is a fundamental building block, as opposed to a software feature which is an increment in program functionality.

Take, for example, Single Point Entry which came from the concept that data should only have to be entered once. That led to the fundamental building block of allowing companies to have multiple types of relationships with your company. Once that became possible, a number of features arose from it. You could sell and buy from the same company, credits could be easily converted into payables, receivable invoices could be offset against payables invoices, etc.

The starting point for ALERE was defining the concepts upon which it would work. That led to next level concepts and generations of features that TIW is still expanding on. That is why, even after decades, ALERE has functionality unmatched in the marketplace.

Single Point Entry

Single Point Entry means that once data is entered you will never have to enter the same information again. A good example would be a company that you buy from can also be a company you occasionally sell to. Almost all systems require the company data to be entered once as a supplier and then again as a customer. With single point entry, the only information that needs to be entered after the company's purchase data is entered, is their sales information.

This is because ALERE recognizes companies by all your different relationships with them instead of following a "one company, one relationship" approach. This is illustrated in the following screen where attributes are assigned to define the relationships:
Income Statement
Among the many additional advantages Single Point Entry offers are being able to convert credit memos into payables with a click of the button and offsetting receivables and payables.

How Kits Work

A traditional kit is an assemblage of parts that are bagged or boxed together and sent to a customer. An example would be a repair kit for an engine carburetor.

Kits can be found in three different forms:

  • Assembled
  • Unassembled
  • Configurable

An assembled kit is prepackaged and in stock and ready to be sold or used.
An unassembled kit is in stock as separate components that are collected and packaged when an order is received.

A configurable kit is in stock as separate components, some of which are dependent on the choices made and/or the quantity required, that are collected and packaged when an order is received.
Kitting Example
When a sales order is entered in ALERE for some number of kits, they are allocated in inventory. Those kits that are not in stock will have their components allocated and the finished kits placed on order. When the sales order is shipped, the components allocated are automatically issued from inventory, the kits that have been ordered are placed in inventory, and the entire sales order is shipped.

Editing a Work Order Material List

A manufacturing work order primarily consists of a material list of components that are required to make a product and a route, which is a set of instructions for how to make the product. The material list is created by multiplying the bill of material for making one item by the number of items that the work order is producing. In ALERE the resulting material list is APPENDED to the work order. In virtually every other manufacturing software package, the list remains linked via the BOM. The result is the work order has to be deleted, and a new one created, in order to change the material list. It also means that quality control needs to be a separate process from the work order.

Changing a list is quite straight forward. On the work order Material tab all one needs to do is right click on an item on the list and select to add, change, or delete from the pop-up menu.
Edit work order material list
Here, the components and choices can be assigned to the route steps where they will be used. The schedule determines when each operation will be performed, and by extension, exactly when the material will be required. MRP can then include the production schedule into its planning, closing the loop. This is called Synchronous Manufacturing and completely meets the requirements of a bucketless system.

Technical Seminars - Your Source of Training

TIW's next Technical Seminars in Easton, PA will be held in July.

The Manufacturing Seminar will be held July 20th and 21th.

The Accounting Seminar will be held July 22nd through July 24th.

Invest in yourself and keep your knowledge of ALERE up to date!

Make your reservations now at Technical Seminar Reservations or by calling Chris at 610-258-5161 x105. Current users on SMAs have certificates that entitle them to a free seat in a seminar.

Send employees to recurring training to educate them on how to use the new features in a just released version. Use it as comprehensive training for new additions to your staff to familiarize them with the capabilities of ALERE. Don't let that free seminar seat go to waste!
TIW Technology, Inc. | Phone: 610.258.5161 | Fax: 610.258.6217