User eNotes - April 2020

Presidents Comments

Rod Hatcher
These have been a challenging couple of months for all of us. It is important to know that the staff of TIW, and your Dealer, remains available to support you. Maybe you are too busy to give us a second thought or maybe you could use some additional help to meet your company needs. Call us, and we will work to answer your questions.

Our development is continuing to move forward on our next release. It may contain functionality that you could use. That includes job costing, BOM with adjustable children, TaxJar links, and manufacturing intercompany sourcing. We are also investigating integration of Shopify as a web cart solution. We expect to release v16 later this year.

We invite suggestions for new ALERE features and functionality. Stay healthy and positive.

Help for PPP

The Paycheck Protection Program is being offered by the federal government. The program provides small businesses with funds to pay up to eight weeks of payroll costs including benefits. Funds are provided in the form of loans that will be fully forgiven when used for payroll costs. The application and forms are available through any federally insured depository institution.

A spread sheet, showing payroll and related expenses for twelve months of 2019, is the starting point for the program calculations. This information should be easily available using the 12 Month Income Statement found in ALERE by going to Finance > Compare > 12 Month Income Statement.
Income Statement
Enter period one of 2019 into the first set of fields. Run the report using the Screen button. All 12 periods will be included on the report. It may be desirable to sum up the total under one account number, if your chart of accounts has multiple segments, by setting the Detail option to Account Major.

When you have the desired report format it may be printed. This should provide the twelve months of information that you will need to enter into program spreadsheet calculations.

ALERE Meaning

ALERE Gold Leaf
In the beginning, when we were searching for a name for our accounting system, one of the suggestions was an acronym. The name would be formed by taking the first letter of each category that makes up two of accounting’s most important financial documents: the Balance Sheet and the Income Statement.

The Balance Sheet categories are Assets, Liabilities, and Equity. The Income Statement categories consists of Revenue and Expense. Putting them together gives you ( A )ssets, ( L ) iabilities, ( E ) quity, ( R ) evenue, ( E )xpense, or ALERE.

The name “ALERE”, which is why it is properly all in capitals, nicely summed up the purpose of the product. We wondered if the name had a meaning. An internet search revealed it did have a translation in Latin which was to nourish or cause to grow! Serendipity sealed the name choice and was also the reason that helped form the logo of ALERE, a growing leaf!

For twenty years that has been the mission of ALERE, to help businesses grow and flourish!

Routes and Material

Routes, which contain the instructions to manufacture products, are inexorably linked with materials that are required by individual operation steps in the production process. For some manufacturers the answer is to simply have all the materials on hand before starting the job and have it accompany the job as it moves through the shop floor. In essence, that may be viewed as having the components required on the first step of the route.

Manufacturers with jobs that have large material lists, extensive routes using material throughout the build process, and with a longer duration timeline to completion have a somewhat more complex challenge. In their case it is impractical for the material to be moved from operation to operation. Instead, it needs to be delivered to the operation where and when it will be consumed. They are also more sensitive to JIT, or Just In Time, and their supply chain must be timed to coincide with when operation steps will need the material. .

In the first example, MRP bucketed techniques will suffice. In the second case, MRP bucketless techniques are required.

The software ERP industry is replete with solutions that handle bucketed requirements. However, there is a dearth of offerings to meet the requirements of a bucketless manufacturer. The number drops to basically none looking for a software package to handle both when both MRP techniques are used together, except for ALERE.

ALERE permits a relationship to be defined between a route and a BOM on the Assign Material screen.
Bucketless MRP
Here, the components and choices can be assigned to the route steps where they will be used. The schedule determines when each operation will be performed, and by extension, exactly when the material will be required. MRP can then include the production schedule into its planning, closing the loop. This is called Synchronous Manufacturing and completely meets the requirements of a bucketless system.

Technical Seminars - Your Source of Training

TIW's next Technical Seminars in Easton, PA will be held in July.

The Manufacturing Seminar will be held July 20th and 21th.

The Accounting Seminar will be held July 22nd through July 24th.

Invest in yourself and keep your knowledge of ALERE up to date!

Make your reservations now at Technical Seminar Reservations or by calling Chris at 610-258-5161 x105. Current users on SMAs have certificates that entitle them to a free seat in a seminar.

Send employees to recurring training to educate them on how to use the new features in a just released version. Use it as comprehensive training for new additions to your staff to familiarize them with the capabilities of ALERE. Don't let that free seminar seat go to waste!
TIW Technology, Inc. | Phone: 610.258.5161 | Fax: 610.258.6217